© Madrid Destino Cultura Turismo y Negocio
The purpose of the Travel Grant Program is to encourage junior researcher participation in the conference by
partially funding the travel costs for those who would otherwise be unable to physically attend. Depending
on fund availability, Ph.D. students and postdoctoral researchers from accredited US- based universities
will be considered for travel support. The program is made possible with the kind support of the US National
Science Foundation (NSF) agency. In selecting applicants for travel support, preference will be given to
those who satisfy one or more of the following criteria:
- Applicants presenting a paper, poster or a demo.
- Applicants who are authors of papers submitted but not included in the program.
- Applicants who are co-authors of accepted papers and posters who are not giving the presentation at the
- Applicants in early stages of their Ph.D. studies without alternate means of support.
- Applicants who are the first-time attendees and minority students.
We also take into account extenuating circumstances that are discussed in statements and letters. Applicants
are expected to show evidence of a serious interest in networking, as demonstrated by coursework and project
experience. ICNP particularly encourages the participation of women and members of underrepresented groups.
The grants are intended for applicants who will physically attend the conference.
How to Apply
The following information should be submitted:
- A CV with complete contact information and correct email address. If you are a US-based student, you
must also state your visa status, including those on student visas (F-1, J-1, etc.).
- A short personal statement (1 or 2 paragraphs, no more than 1 page) that includes information that the
applicant feels is relevant to support his/her case. This includes why the conference attendance is
important to the applicant's research and career development. You should mention any papers or posters
you submitted or had accepted, and whether or not you are presenting any work (including if it is in the
main track or workshop). It must include the estimated expenses for attending the conference (total, and
breakdown by travel, lodging, and meals). If you will be unable to attend without a travel grant, please
explain why this is the case. If you have applied for any other funding support, please make this clear
in your personal statement.
- A letter from your advisor (or a faculty contact if you do not have an advisor), which:
- Confirms the applicant’s good standing in the institution;
- Explains why the applicant would benefit from attending ICNP as well as how she/he could
contribute to the conference;
- Explain the current funding status and why the applicant is in need of the travel grant;
- If the application is a co-author of an accepted paper, the advisor should indicate whether
other co-authors will be attending the conference and who is presenting.
Applications that do not include the above items will not be considered. The expectation is that a student
travel grant will significantly offset airfare, and hotel accommodation. It may not fully cover these
expenses, however, since our desire is to maximize participation by students.
Submit your application (one zip file) through email at:
with the title [ICNP 2020 Travel Grant].
Important Notes about Reimbursement
Funds can only be used toward travel, sustenance and lodging at the conference hotel, and only for attending
physically the conference. Due to the substantially reduced registration cost, the grants do not cover
registration expenses. In order to support as many students as possible, the amounts awarded will defray,
but may not necessarily cover all costs. Students are strongly encouraged to secure additional funding from
other sources. Funds will be disbursed only in the form of reimbursements for actual expenses. A receipt is
required for any expense reimbursed (e.g., airfare and hotel receipts). Only airfare on US-flag carriers can
be covered with these grants.
For reimbursement, the student must submit the following information:
- Original receipts for travel, lodging, etc. For travel receipts, please include boarding passes and/or
receipts for train/cabs. For lodging, please include a receipt from the hotel in addition to the online
- If you are a US citizen, a completed W-9 form.
- If you are in the US on a F-1/J-1 visa, a completed W-8 form.
- A sheet that lists all the expenses.
An application for this travel grant is an implicit acceptance of these terms.
||September 23, 2020 (11:59:59 p.m. PDT)
|Notification of acceptance
||September 28, 2020
Please pay attention to the following details about the travel grant application and reimbursement
- Please provide complete contact information. We will need to have your current mailing address. Please
take into account any address changes you may have near the time of the stipend deadline, for example
due to school breaks. You will be notified via email, so make sure your email address is correct on your
- The decision on student travel grants is made by the ICNP Student Travel Grant Committee; all decisions
- Grant applicants should ensure that they have the proper travel documents (i.e., visas) to travel to and
enter the United States, and to return to their home institution after the conference.
Travle Grant Committee
George Iosifidis (Trinity College
Chen Qian (University of California, Santa